Friday, April

Different Automation in the Workplace Pros & Cons With Live Examples

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Automation in the workplace removes the need for human intervention at every step of the process. Deployment of smarter and AI-backed systems solves work complexities at unexpected rates.

Humans are prone to fatigue, misjudgement, and misguidance. We make wrong decisions when there is a great dependency on paperwork. It happens because of mental, physical, or technical limitations. 

With workplace automation, such mistakes rarely occur. The system gives the right output in response to the ingested input. 

Bots and algorithms are running multiple modelling tests at the back end. These system functionalities overcome daily human challenges at the workplace.

Read the pros and cons of smarter AI solutions at work, including the uKnowva HRMS. Many of these points below have examples for factual understanding.

Pros For Automation In The Workplace

Employee engagement is beyond expectations

Automation in the workplace examples to notice first include the newer and emerging concept of virtual employee engagement. The holistic HRMS system provides an intranet network. The same is available at the uKnowva HRMS.

Workplace leverages it for their collaborations and connections like never before. HR managers note how often employees connect to fulfil a business need or demand. They read analytics arranged at the backend to see the fruitful nature of the tool.

Once employees trust the collaborative tool, employers don a more strategic role. Workers become self-serving and exercise the active role of a member of the organisation. They look forward to initiating the polls, surveys, forums, and more.

When taking such drastic initiatives, delivery rates of crucial projects improve. Hiring and reporting managers gauge and evaluate the estimation of this productivity by leveraging AI in HR.

The consistent tracking system in place

Automation in the workplace begins with a consistent tracking system. For example, the uKnowva HRMS allows modern-day HR teams and heads to use the ATS, performance management tool, project appraisal system, leave and attendance, and happiness meter.

All these functionalities have a tracking system too. From there, they know their teams’ real-time performance fluctuations and growth. This is a necessary and essential practice to enter the 2nd and 3rd levels of the P-CMM framework in an organisation.

By automating the updates from the backend, managers do not need to access it continuously. They receive automated reminders and notifications based on triggered actions or milestones.

They then check the reports to verify the milestones achieved. The process is super easy and comfortable to implement in modern firms. There is less burden on the managers to take the supervisor role.

Rather, they have the opportunity to be a mentor and a thought leader. The automated mechanism in the uKnowva HRMS takes care of the mundane reporting and analysis of lengthy tasks.

Fewer costly errors

Another perk of automation in the workplace includes removing the chance of costly mistakes to surface. The system tracks every change made in the network. There is a hierarchy of approvals and rejections in place.

For example, the uKnowva HRMS has multiple core HR functions and utilities to optimize workforce management and increase productivity.

In no way does it allow non-permitted users to make the desired changes in any structure. This can include compensation management, salary structure, appraisals system, categorising employees for their pay, etc.

Most times, only system admins and C-suite managers have 360-degree control over the network and permissions to change. To access controlling, configuring and modifying features, users must apply for permission.

Admins and C-suite management decide who to delete the work with full authority to change. Even if that happens, the network has a limited scope of manipulation.

For instance, recruitment engine, career portal, eLMS, employee profile upgrades, and more features integrate into the system. One information is related to another. Any trivial change can impact the entire hierarchy of the analysis drawn at the backend.

To make matters easy, secure, and transparent, admins do not give full control to other users without special permissions. Thus, every interaction at any focal point in the system is recorded. But it does not hamper the employees’ privacy at all.

Another example includes smoother and stricter exit management. Once the departing employee receives their final pay, the system automatically deactivates their ID.

Then the ex-employees will not have permission to access the network and change any details. This way, the management and employee records are safe from manipulation or unwanted deletion.

So, with the help of this automation in the workplace examples, you know how it helps deliver an exceptional user experience. That is without fault or costly errors.

Nurturing the growth and learning capabilities

Employers can automate employee learning and growth opportunities by leveraging the implementation of eLMS. The system will record every module completed by selected team members or the entire organisation.

It indicates to the decision-makers about the relevant skills every team is interested in. Later, employers can upload more such modules and certification courses. This will make employees more employable and help them engage more with the organisational culture.

Cons For Automation In The Workplace

Need for discipline

AI tech tools are not easy to manage at first. Automated features often demand initial attention and consistent discipline. With the growth in automation in the workplace, there will be more transparency. 

That means employees must avoid slacking and making excuses for becoming less productive to the firm. We know that there is no micromanagement in startups. That puts the onus or complete responsibility on the employee to outperform. 

Such behaviour develops only after being self-driven and feeling a true connection to the job. 

Employees have to be professional and not only act like one. Because the automated system does not manipulate. It will highlight and capture your unproductive behaviour for which you must be answerable to be employable.

Not every employee is ready to work without supervision

Automated workforce management means there will be less micromanagement in place. Employers no need to spoon-feed the employee: new or old. The system becomes their virtual assistant to solve daily queries or work-related complexities. 

However, many employees are still not tech-friendly. They don’t know how to operate and benefit from automated systems. Such employees have the dedication to work hard but lack competent skills that slow down the people process maturity of the firm. 


Employees might not be using the social intranet to interact with remote employees to autonomously complete their shared projects

It creates disturbances in the predefined workflow. This will highlight slow-performing employee performance sheets on the network. 

When they receive critical feedback on their work performance, promoting their roles or compensations becomes challenging or nearly impossible.


Automation in the workplace rapidly revamps corporate culture and workforce management. It helps bring competency and capability management to the firm. Later, employers can reach newer heights of people’s process maturity framework.

For that purpose, understanding the pros and cons of automation in the workplace with examples is quite essential. 

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