Back up of Salesforce data is an important thing which you should consider seriously for protecting the important records. There are many reasons why experts suggest a proper backup and restoration of Salesforce data. At first, it will ensure that you continue to get all the services without any breakage, even in case of a system blackout or data outage. Having a proper data backup and recovery mechanism will give you peace of mind in enterprise CRM administration.
You can also see various third-party solutions available for data backup and recovery on Salesforce. For the database administrators, there are many options to try out based on your data management requirements. In this article, we are discussing the reasons why Salesforce data backup and recovery are important.
Salesforce recommends proper data backup
If you refer to the Salesforce.com page as to what they offer in terms of data protection, you can see that they have withdrawn the old data recovery services with effect from July 2020. Again in 2021, Salesforce announced their introduction of data backup and recovery solutions again, but the effectiveness of which is yet to be proven. Salesforce, however, recommends many third-party tools for data backup and recovery. It also suggests that there are many native tools also which can help in data backup. When it comes to third-party tools for backup and recovery, there are many additional functionalities also offered by those for Salesforce admins to lighten their work.
Sometimes, people do not want to back up their Salesforce data as they think their data is already kept safe on the cloud. Even though this is true as there are many cloud services available to backup Salesforce, it is essential for the Salesforce implementers also to take care of the data backup. Even if the cloud data storage services offer some basic protection from some immediate threats, they cannot manage data loss due to user actions like accidental deletion of data or overwriting of data in bulk by using tools like Data Loader.
So, in any such event, you need to maintain a proper backup to restore data. You need to consider that delete and update are just a button away. In many worse scenarios, it may also be an ignorant or rogue employee who ignorantly or intentionally updates many records with bogus info, which may do harm to the entire enterprise operation. If any such adversities happen, you may be left with no other alternative than completely restoring the account.
You also have to check it out with the Salesforce vendors to restore accounts if any data disasters occur. However, there may not be any such issues left if you end up in an unfortunate situation of complete loss of data. Any available data recovery service is not a one-stop solution to cover it up fully. Those who do not have any alternative backup mechanism can avail of the Salesforce recovery service at the cost of about $10,000. Salesforce will share the data backup in CSV format. However, it may take six to eight weeks’ time for fully restore the data. All this chaos in salesforce data backup recovery put Salesforce users into a dilemma.
You cannot get everything from recycle bin
It is easy to think that you could restore it from recycle bin if your data got deleted. However, in reality, this is an option for only smaller restorations like deleting one of few records on Salesforce accidentally. However, recycle bin may contain only those records which get deleted and not updated files. So, if any adverse happens to the records or if someone does it intend to do harm, you may not be able to fully reinstate the records from the recycle bin. So, relying on recycle bin may not work fully if you count on it as your sole restoration plan.
Actually, the recycle bin is very smaller than you may think. Recycle bin of Salesforce has very limited capacity. You can consider how powerful the Data Loader to is as it can load a huge volume of data at once. If there is 5 GB of data, then you may be storing about 1,25,000 files in the recycle bin. Even though this seems to be a lot to store your entire records initially, you will only understand later that an incompetent admin or rogue user may delete millions of records instantly by using Data Loader wrongly. There are far more records than the limited size of the recycle bin that will be deleted instantly with such an action.
Records may be kept only for 15 days in recycle bin
Sometimes, an attack or accidental data loss may be recognized instantly. In such scenarios, it is easy to take corrective actions immediately. However, in many cases, it is possible that the data loss may be left unnoticed for days or even weeks. This is the reason why expert Salesforce users keep their data backups for more than 15 days.
Considering this, it is important to understand that the recycle bins will not hold the data put into them for long. Salesforce’s recycle bin may only have the records for 15 days’ time, and then it will be overwritten. So, if you identify the malicious errors after three weeks or so, then there is no scope of getting any old data to be restored from the recycle bin. You will be left without options in such cases.
Like any enterprise relying on Salesforce data for their business operations, it is important to consider CRM data as the most valuable asset. With this, you should take all necessary measures to safeguard data with a proper backup and recovery service in place. Now, it is possible to get many cloud-based and remote backup services for data protection on Salesforce. However, while choosing any such third-party services, ensure that you are considering a reliable and authentic service that can ensure data privacy, security, and quick recovery in case of any data loss. You can visit Magazine Hubs for more details, if there is any ambiguity you can contact them.