Of all the shifts that the pandemic has brought, the most significant ones are probably the changes in the work lives. With cutting-edge technology available and evolving at the speed of light, virtual offices are becoming increasingly commonplace. But have you ever wondered how businesses across the globe work with virtual offices?
From startups to corporate setups, Virtual offices provide sighs of relief to many. If your business can be run in a virtual environment, you don’t need to fret about getting office space for rent. If you want to start your business with little investment, virtual offices can come to your rescue. You save cash, effort, and time.
Moreover, working solely in cyberspace is environment-friendly. With no commute or business travel required, virtual offices allow flexibility in working hours and location. One can choose to create a balance between their work life and family or social life.
With this sneak peek into the virtual business world, learn how you can set up a virtual office on your own.
Prestigious Business Address
First and foremost, a virtual office provides you with a business address. You can use it exactly like your own rental office space address in your business card, letterheads, website, promotional materials, and other business correspondences.
It helps you create an image that can be taken seriously in the professional world. For example, a virtual space in Perth will naturally send out a prestigious impression of you and cost you very little.
Setting It Up
Setting up virtual offices is a breeze. Gone are the days of selecting an office space, getting it registered, setting up furniture, equipment, and other logistics. It takes no time as you need to fill in the order form and make the payments to get started with your virtual office. You can use the registered address for your new company immediately.
Getting The Necessary Equipment
Once you set up your virtual address, you need to get done with other prerequisites. You would need a computer with the technical requirements specific to your work. A laptop will help you work from anywhere. Also, invest in good quality, lightweight laptop bag which you can easily carry around. An external media storage device will also come in handy. A portable modem and internet connection are necessary so that you can work from any location.
Software And Communication Tools
Next comes the softwares. Your business might have specific software requirements with essentials like the word processor, presentation software, anti-virus, PDF readers, Image editing tools, and internet browsers.
When working with a remotely working team, you need access to shared documents, virtual meeting setups, coordinate scheduling, etc. There are various programs available to help you with this. You can also access online management services that would not require any software installation. These programs would help you coordinate information between your team membersand be useful for client interactions. You might also invest in shareware and cloud storage if you deal with large amounts of data.
Web-hosted video conferencing setups are super useful for virtual offices. Use internet presentation software and communicate with your team as well as your clients across the globe.
Virtual office providers offer multiple services that allow one to run a virtual business smoothly. Let’s take a look at these advantages.
Receive Important Mail Right Away
With the mail handling service, your business mail will be received and handled with care. When a mail is received, you will be informed with information about the sender on an email. The mail would be handled as per your choice. Important mails can be scanned and sent immediately. Alternatively, you can receive the physical mail at an address of your choice.
Access Meeting Rooms
If you are wondering what to do in case of physical business meetings or conferences, fret not. Most virtual office providers provide access to meeting rooms. You can also avail of their conference facilities. Book them for conferencing or networking events in a central city location.
You might also have access to such facilities in other cities where the provider operates. For example, providers of virtual offices in Perth might also offer you professional meeting or conference rooms in Melbourne, Brisbane, or Sydney.
Access To A Physical Workspace
Although virtual office spaces offer you the freedom to work from the comfort of wherever you are, sometimes a physical workspace is needed. You might want a private space designated for your work purposes. Virtual office providers often offer hot desks or business lounges which you can use for this purpose. You don’t need to invest in an entire office and enjoy the convenience as per your need.
Many providers of virtual office space Perth also provide several amenities in their physical addresses. These amenities add more convenience to your business life from tea and coffee makers to high-speed internet, printing, or scanning facilities.
Once you have put these essentials in place, it is best to have certain virtual office policies unique to your business. These will add some structure and discipline. Policies like system login procedures, accessibility requirements, client interaction protocols can orient your virtual office teammates. You also need to take care of the legal aspects of running your business, like required registrations and taxes.
Even if you operate entirely virtually, it might be a great idea to arrange a physical meet-up with the team once in a while. This will inspire bonding between the colleagues and alleviate feelings of isolation, if any.
With great facilities and flexibility at such a low cost, the virtual office boom is here to stay. Now is the perfect time for you to bring out the entrepreneur in you. Ride the wave!